Monday, August 28, 2006

How to email your photos' assignment to Colleen?

E-mailing photos

Attachment basics
When you send photos in e-mail, the photos go along for the ride as attachments, just like any other file you add to an e-mail.

To attach a photo in Outlook:
- Click New to open a Message window.
Fill in the To and Subject boxes as usual and type any message you wish to accompany the photos.

- Click Insert File (the paperclip icon), locate your file through the Insert File box, click the file's name and then click the Insert button. If you wish to add multiple files from within the same folder, hold down the Ctrl key while clicking multiple files, then click the Insert button.

-Repeat Step 3 for any other files you wish to attach.
Click Send.

Mailbox size limits
Most Internet Service Providers (ISPs) set a limit on each customer's mailbox. Many set a per-message limit as well as a total limit on the mailbox's contents. My ISP, for example, limits my mailbox to 10 megabytes and any piece of individual e-mail to 5M. Check with your ISP for the limits on your mailbox, but remember that your recipients' restrictions may differ.
If you send someone an e-mail which exceeds their mailbox restrictions (or yours – the restrictions apply to outgoing e-mail as well) the e-mail will be bounced. That is, you'll get a message from the ISP saying the e-mail was too large to deliver and the recipient won't get a copy. The really frustrating thing about bounced mail is that you waste time uploading the e-mail and it's not until you've completed the process your ISP will inform you it failed to work. So, limit the size of your photo attachments: Use low-resolution photos; use compressed formats; zip photos to reduce their size; or limit yourself to one attachment per e-mail (and make sure that attachment is not too large). Unless I know my recipient can accommodate larger files, I usually limit attachments to under 2M per e-mail.

You may be able to view images in JPG, TIF, PCD, BMP and other formats, but don't assume your recipients can.
When sending photos, use JPG format unless you have an agreement with the recipient to use a different format. JPG is almost universally supported (even by Mac and Linux users).


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